Asset management is a crucial part of any business. In an increasingly technological world, the demand for secure storage and distribution solutions is immense.
Manual asset management has several pitfalls – less return on investment, unable to identify potential savings, risk data breaches, and incompetent to identify the unused asset.
However, when it comes to asset management, there are two main things that businesses must ask –
- What technology should be used for easy automation?
- How can we develop a good asset management plan?
Digital asset management is an excellent way to automate and streamline processes, and one such tool is QR Codes for asset management. The asset management system market is projected to grow from USD 16.8 billion in 2020 to USD 27.4 billion by 2025 at a CAGR of 10.3%.
QR Codes for asset management can help a business save money, keep track of both ghost and zombie assets seamlessly, and reduce the time of action.
In this blog post, let’s learn how to create QR Codes for asset management, why QR Codes for asset management is vital, and some of the benefits.
QR Codes for asset management: How to create them
There are two ways of creating QR Codes for asset management –
#1 Bulk QR Codes for asset management
Given that asset management involves large quantities of files and assets, it is only smart to switch to bulk QR Codes to save time and reduce error.
To create bulk QR Codes for asset management, follow these simple steps –
- Go to Beaconstac’s QR Code generator
- Tap on bulk QR Codes
- Choose the type of bulk QR Code to be created
- Upload or link the CSV file
- Customize the bulk QR Codes – change its eyes, template, background color, and add a logo
- Generate and test the QR Code
- Download QR Codes for asset management in any of the formats – SVG, PNG, or PDF in a ZIP file
#2 Dynamic QR Codes for asset tracking
Creating dynamic QR Codes for asset management can help businesses track, streamline, and automate asset tracking seamlessly. To create dynamic QR Codes for asset management, follow these simple steps –
- Go to Beaconstac’s QR Code generator
- Choose the type of QR Code for asset management
- Fill in the details of the QR Code. Now, customize the QR Code to help users and employees identify the QR Code easily
- Generate and test the QR Code
- Download QR Code for asset management in any of these formats – PNG, SVG, EPS, or PDF
Why should my business switch to QR Code asset management?
With many technologies such as RFID and GPS tags available, why are QR Codes the best option for asset management for businesses?
Ease of use.
Most smartphones are equipped with a native QR Code reader that helps businesses and brands keep their cost down and streamline their processes since it eliminates the need to purchase equipment exclusively for scanning products.
QR Codes can also be integrated into other asset tracking software in the form of QR Code asset tags, making it easy for businesses to maintain schedules, track products, and check pieces of equipment.
5 benefits of switching to QR Codes for asset management
#1 Accelerate asset management and identification
Although barcodes were used extensively for asset management, they cannot store a high amount of data, require additional barcode scanners, and are difficult to troubleshoot.
QR Codes on the other hand do not require additional scanners and software making the process easier. In addition, QR Codes increase the speed of the process since they can hold more data instead of barcodes, making it easier and quicker to scan and store.
Embed QR Codes on assets and ditch spreadsheets to improve processes. QR Codes for asset management allows businesses to instantly view and edit data about any product instead of waiting to open the relevant spreadsheet on the computer and manually update their details.
Laura Fuentes for Infinity Dish says that QR Codes have helped the company streamline receiving equipment and distributing it to their customers. Also, QR Codes help store the data in one place and instantly accessible, which is extremely helpful in daily operations.
#2 Widespread accountability for assets
The foremost importance of switching to QR Codes for asset management is that they provide accountability for creating a fixed asset register automatically.
A fixed asset register is nothing but physical assets that can be used such as laptops, printers, chairs, and desks.
QR Codes for asset management can help businesses monitor their fixed assets closely by tracking their location and who they are handled by. In addition, they also help with the transparency of the condition of the assets.
#3 Enhanced responsibility amongst employees
Another added advantage of leveraging QR Codes for asset management and tracking is the increase in responsibility it instills in employees.
QR Codes are dynamic, aiding businesses when they have to deploy and maintain massive amounts of assets at a time. It is rather challenging to maintain a log for assets that have to be mass deployed – in such cases, QR Codes can help businesses revive the uniquity.
Make use of QR Codes for asset tags that can be easily scanned and help businesses identify unique tools with a single scan and avoid confusion.
#4 QR Code asset tracking
Dynamic QR Codes can be easily tracked in real-time without installing additional software or hardware. Considering the vast number of assets that have to be tracked and maintained, QR Codes are the perfect solution.
QR Codes can be scanned easily via smartphones or tablets using their native cameras, eliminating the need to download any additional software or hardware. Besides, QR Codes for inventory management and asset tracking is a great tool to store all the information in one place to help businesses get a clear picture of what is going on.
Manual systems make it difficult to update and keep track of assets outside of the designated location, whereas, with the aid of QR Codes, asset tracking can be done from anywhere.
Jamie Hickey, the founder of Coffee Semantics and an owner of a furniture company, stated that before using QR Codes for inventory and asset tracking, they had issues with assets being shipped to wrong locations and even being lost.
“QR Codes helped the company cut down on losses by 78% annually and also helped streamline the process.”
#5 Process Transparency
Manual asset management and tracking give room to human errors and complications in the process. Besides, supervising assets is increasingly difficult with manual asset tracking.
QR Codes help tackle the issue since they can be tracked in real-time.
Automate the process by linking the QR Code to a website to gauge the process of asset management on an employee-level. Store and keep track of assets in a single webpage with the help of QR Codes and improve the automation process.
QR Codes for asset management and tracking for a hasslefree and quicker process
Asset management and tracking is simply the process of developing, operating, maintaining, and cost-effectively selling assets. Manual asset management can result in huge losses, especially for small to medium-sized businesses.
According to data, 80% of employees waste an average of 30 minutes per day retrieving information.
QR Codes for asset management and tracking is not only cost-effective but also –
- Helps businesses with long term system integrity
- Improves reliability
- Improves efficiency
- Ensures compliance with regulations and accreditations
- Enhanced equipment maintenance
With the asset management system market projected to grow at a CAGR of 13.2% in the APAC region and 9.2% in the North American market from 2020 to 2025, the increase in demand for QR Codes and barcodes is expected to drive the growth of the asset management system.
Switch to QR Codes to steer clear of complicated troubleshooting, the need to install additional software and hardware, and streamline processes for an easy and quick asset management system. Get in touch with [email protected] if you have questions.
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