How to Create a QR Code for Google Sheets: A Simple Guide

Google Suite is a commonly used collaborative tool that teams use worldwide. Of these, Google Sheets is a popular option for real-time collaboration.

But working with a team tags along the inevitable task of manually sharing and providing access to specific sheets.

Solution: A QR Code for Google Sheets. 

Creating a QR Code for Google Sheets is an easy way to boost collaboration and share spreadsheets.  

You can use a formula on Google Sheets to create a QR Code within the sheet. But you cannot download it or share it with your audience.  

To overcome these limitations, you can switch to a QR Code creator like Beaconstac. With this, you have the option to create QR Codes for Google Sheets, share and manage them with your team. 

And in this post, we’ll be covering how to do so, in a simple guide. 

Table of contents:

1. How to create a QR Code for a Google Sheet
2. Should you go for a static or dynamic QR Code for Google Sheets?
3. Best practices
4. Frequently asked questions

How to create a QR Code for a Google Sheet document

Here’s how to create a QR Code for Google Sheets:

1: Go to the Beaconstac dashboard and click  “+Create” 

You can access the dashboard by signing up for a 14-day free trial.

2: Open the sheet you want to share and click “Share” to obtain the sharing link. Copy the URL

3: On the dashboard, select the campaign as “Website”

4: Insert the Google Sheets URL in the provided box

5: Customize the QR Code and add a logo

6: Test the Google Sheets QR Code and download it in the required format

This way, you should be able to easily download a QR Code in your required format for print or sharing digitally.

Static or dynamic: What should you choose to create a QR Code for Google Sheets?

You can generate static QR Codes on Google Sheets and Beaconstac as well. But these come with limitations such as the inability to edit or track the QR Code.

If you want to create a QR Code in Google Sheets, this is possible via a formula. 

Select the link for which you want to create a QR Code, and using an image formula, you should be able to generate a QR Code for the chosen link. 

But here’s the catch: 

1. You cannot download this QR Code as a separate image and share it beyond the sheet
2. This QR Code is static in nature
3. And if it has the wrong encoded URL or leads to a 404 error, you would have to generate the  QR Code from scratch

Hence, creating a QR Code in Google Sheets will pose limitations in your use case.

To avoid these, dynamic QR Codes are your best bet. 

With Beaconstac, you can create a dynamic QR Code for Google Sheets or a QR Code for a link in Google Sheets. These allow you to:

1. Add the QR Code to the sheet or share it beyond the sheet 
2. Change the URL behind the QR Code anytime
3. Monitor scan rates and user engagement

You can also download your QR Codes in high-resolution formats. You can easily share dynamic QR Codes across posters during conferences or even digital screens and ensure scannability at all times. 

Learn more: Our guide on how to download a QR Code in different formats

Best practices to create a QR Code for Google Sheets

Now that you know how easy it is to create a dynamic QR Code for Google Sheets- it’s important to note down some best practices prior to sharing your QR Code. 

Here are some best practices to keep in mind:

Generate a QR Code for Google Sheets with Beaconstac

Given their versatility and use cases, QR Codes are a feature-packed tool to share and access Google Sheets. 

With a QR Code maker like Beaconstac, you get premium features such as bulk-generating QR Codes, a dashboard to analyze interactions, and the ability to generate secure QR Codes that make sharing safer and more accessible.

If you’re wondering how to create a QR Code for your Google Sheet, here’s how you can get started.

Frequently asked questions

1. Can you make a QR Code for a Google Sheet?

Yes, you can easily create a QR Code for a Google Sheet using a QR Code maker. Here’s how to do it in 5 steps:

1. Click on Share and copy the URL of the Google Sheet
2. Log in to the Beaconstac dashboard and click  “+ Create” 
3. Choose “Website” as your campaign 
4. Insert the URL in the provided box 
5. Customize the QR Code, save changes, and download 

2. How to connect a QR Code to a Google Sheets document?

To connect a QR Code to a Google Sheets document, you can use Beaconstac and generate a QR Code with the URL of the sheet. Then, download the QR Code as an image and share it on print or digital platforms. This QR Code will lead to the Google Sheet when scanned on the mobile device.

3. How do I turn a Google Sheet into a QR Code?

To turn a Google Sheet into a QR Code, you must start by copying the URL to the spreadsheet. Then, using a QR Code maker like Beaconstac, you can insert the URL and convert it to a QR Code. Once you download it, you can share and have your users access the spreadsheet with a simple scan. 

• Author Details

Author Details

Navya Muralidhar

Navya is an ardent writer focusing on the benefits of QR Codes for businesses. She has been writing about QR Code topics into action oriented guides since 2019. Presently, she helps people understand the benefits of paid QR Code solutions as a powerful marketing tool. To know more about her work around QR Codes, click here.

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