Moreover, the ones that are in use—paper (45%), phone (10%), spreadsheet (10%), and whiteboard (3%)—encounter several errors. For instance, delays in time tracking, login discrepancies, duplicate tracking, etc.
A way out: QR Code sign-in sheets!
A digital sign-in sheet with a QR Code is the ideal phygital tool for attendance tracking.
You can deploy the QR Code check-in system for corporate employees, real-estate open houses, event sign-ins, classroom, and training attendances.
When you create one with Google Forms, it’s even more beneficial since you can:
Create customized sign-in sheets with the rich features of Google Forms
Enable contactless sign-in by reducing the need for physical attendance tracking assets
Make sign-in and attendance tracking a simple, efficient, and errorless process (all it takes is a single scan)
Keep real-time attendance data at your fingertips
Manage, analyze, and export data easily for reporting
A QR Code sign-in sheet is a digital way to record sign-ins and attendance for training, events, and other use cases. It trumps traditional attendance tracking solutions by making the process faster, simpler, and more efficient.
You can use a digital sign-in sheet with QR Codes for various attendance tracking scenarios. Here are some of them:
For employees: Record attendance, track work hours, liaise with payroll verifications, and align with legal compliance.
For real estate open house: Gather data from potential buyers of listed properties. Use it for lead generation, sales follow-up, and marketing communication.
For students: Record students’ attendance for a class, training, program, etc. It can help track participation rates, share course materials, and record compliance.
How to create a digital sign-in sheet with a QR Code for free?
Step 1: Create a sign-in form and copy the link
📝Note: In this example, we are going ahead with a Google Form. You can use other third-party survey applications, such as a SurveyMonkey form, for QR Code registration.
Step 2: Open Beaconstac’s free QR Code generator and paste the link
Unlock native templates for creating sign-in sheet by signing-up for a 14-day free trial of the Beaconstac platform.
Why is this helpful? You can create on-brand QR Code sign-in sheets that your prospects will be able to associate with our organization. The result: greater brand recognition and higher sign-ins.
Step 3: Customize your sign-in sheet QR Code design
Customize the QR Code from available options. You can experiment with template patterns and color palettes.
Step 4: Download your QR Code and deploy
Once you’re done with your customizations, you can download your QR Code in PNG format. Deploy it on standees, banners, presenter slides, etc.
Why use dynamic QR Codes for a sign-in sheet?
As you keep using QR Codes for attendance tracking with Google Forms, you realize that to be more efficient, you’ll need to automate your QR Code sign-in sheet creation.
For this, you may need additional features with dynamic QR Codes. Especially upgrading from the limitations of Google Forms to creating in-house forms on the Beaconstac dashboard.
Here are some of the features of dynamic QR Codes:
1. Data export
For attendance tracking, you’ll need to work with many tools. You’ll also need to integrate all of these to ensure uninterrupted workflow.
Only dynamic QR Codes let you integrate the QR Code dashboard with third-party tools you already use. For instance, transfer the data into your existing attendance tracking system after recording attendance using QR Codes.
🔥 If you use Beaconstac:
You can integrate your attendance tracking tools with other third-party tools (more than 4,000).
For example, by integrating your Beaconstac dashboard with Zapier, you can export your data from the platform to other attendance tracking tools.
2. Multi-language sign-in
Another advantage of creating dynamic QR Codes is sharing your QR Code sign-in sheet with a global audience.
Users worldwide can view the QR Code in their native language. This will ensure better exposure and higher sign-in rates.
A QR Code sign-in sheet is an integral part of your organizational brand.
Creating on-brand digital sign-in sheets with QR Codes will boost brand recognition and recall. This is especially true if you’re a real estate business or an event management organization.
You can experiment with various branding options, such as adding a logo or specific brand colors.
🔥 If you use Beaconstac:
Go further and design your QR Code sign-in sheet from Beaconstac’s range of templates.
Best practices of using QR Code sign-in sheet
Now that you know how to create a QR Code sign-in sheet and are aware of the advantages of creating dynamic QR Codes, let’s move ahead.
Before you start creating your QR Code campaigns, here are some best practices to keep in mind:
Frequently asked questions
1. Can I use a QR Code to sign in?
Yes, you can use a QR Code to let users sign in to your training, event, or physical premises. Users can sign in with a single scan.
2. Can QR Codes be used to track attendance?
QR Code sign-in sheets are ideal for attendance tracking. You can use them to track and record sign-ins and attendance for various industries, such as schools, training programs, events, and corporate offices.
3. How do I create a QR Code for a sign-in sheet?
You can create a QR Code sign-in sheet in four steps:
Copy the link to your survey QR Code
Open Beaconstac and paste the URL
Customize your QR Code
Download your QR Code
4. How do I use QR Codes to track attendance in Google Forms?
Google Forms makes attendance tracking effortless. Create a sign-in sheet with Google Forms and paste the URL on the Beaconstac dashboard to convert it into a QR Code. Download and deploy it at scale.
Suhotra is a content marketer who has always been interested in how technology is rapidly changing the modern world. Presently, he is documenting the growth of QR Codes as a solution to bridge the physical and digital worlds. His insights help brands integrate QR Codes into their marketing strategy successfully. You can find more of his work around QR Codes here. When not documenting or writing, he loves photography and cycling.