How QR Code Sign-In Sheets Make Attendance Tracking A Cakewalk

Thirty-three percent of time-tracking systems are outdated. 

Moreover, the ones that are in use—paper (45%), phone (10%), spreadsheet (10%), and whiteboard (3%)—encounter several errors. For instance, delays in time tracking, login discrepancies, duplicate tracking, etc.  

A way out: QR Code sign-in sheets! 

A digital sign-in sheet with a QR Code is the ideal phygital tool for attendance tracking. 

You can deploy the QR Code check-in system for corporate employees, real-estate open houses, event sign-ins, classroom, and training attendances. 

When you create one with Google Forms, it’s even more beneficial since you can: 

1. Create customized sign-in sheets with the rich features of Google Forms
2. Enable contactless sign-in by reducing the need for physical attendance tracking assets
3. Make sign-in and attendance tracking a simple, efficient, and errorless process (all it takes is a single scan)
4. Keep real-time attendance data at your fingertips
5. Manage, analyze, and export data easily for reporting

Read more to find out how to create a QR Code sign-in sheet with Google Forms and how dynamic QR Codes give an added advantage. 

Table of contents

1. What is a QR Code sign-in sheet? 
2. How to create a QR Code sign-in sheet? 
3. What are the advantages of dynamic QR Codes for sign-in sheets?
4. Best practices for using a QR Code sign-in sheet
5. Frequently asked questions

What is a QR Code sign-in sheet?

A QR Code sign-in sheet is a digital way to record sign-ins and attendance for training, events, and other use cases. It trumps traditional attendance tracking solutions by making the process faster, simpler, and more efficient. 

You can use a digital sign-in sheet with QR Codes for various attendance tracking scenarios. Here are some of them: 

1. For employees: Record attendance, track work hours, liaise with payroll verifications, and align with legal compliance, including taxation regulations for remote workers and any other relevant tax requirements.
2. For real estate open house: Gather data from potential buyers of listed properties. Use it for lead generation, sales follow-up, and marketing communication.
3. For students: Record students’ attendance for a class, training, program, etc. It can help track participation rates, share course materials, and record compliance.

How to create a digital sign-in sheet with a QR Code for free?

Step 1: Create a sign-in form and copy the link 

📝Note: In this example, we are going ahead with a Google Form. You can use other third-party survey applications, such as a SurveyMonkey form, for QR Code registration.

Step 2: Open Uniqode’s free QR Code generator and paste the link

Head over to Uniqode’s free QR Code generator and paste the copied link.

💡 Pro tip:

Unlock native templates for creating sign-in sheet by signing-up for a 14-day free trial of the Uniqode platform.

Why is this helpful? You can create on-brand QR Code sign-in sheets that your prospects will be able to associate with our organization. The result: greater brand recognition and higher sign-ins.

Step 3: Customize your sign-in sheet QR Code design

Customize the QR Code from available options. You can experiment with template patterns and color palettes. 

Step 4: Download your QR Code and deploy

Once you’re done with your customizations, you can download your QR Code in PNG format. Deploy it on standees, banners, presenter slides, etc.  

Why use dynamic QR Codes for a sign-in sheet?

As you keep using QR Codes for attendance tracking with Google Forms, you realize that to be more efficient, you’ll need to automate your QR Code sign-in sheet creation. 

For this, you may need additional features with dynamic QR Codes. Especially upgrading from the limitations of Google Forms to creating in-house forms on the Uniqode dashboard. 

Here are some of the features of dynamic QR Codes:

1. Data export

For attendance tracking, you’ll need to work with many tools. You’ll also need to integrate all of these to ensure uninterrupted workflow. 

Only dynamic QR Codes let you integrate the QR Code dashboard with third-party tools you already use. For instance, transfer the data into your existing attendance tracking system after recording attendance using QR Codes. 

2. Multi-language sign-in

Another advantage of creating dynamic QR Codes is sharing your QR Code sign-in sheet with a global audience. 

Users worldwide can view the QR Code in their native language. This will ensure better exposure and higher sign-in rates. 

Read more: Know more about Uniqode’s multi-language feature here

3. Enable tracking and access deeper user data

By enabling the GPS of your sign-in sheet QR Codes, you’ll be able to track them. This way, you can access all scan details in a single dashboard. 

You’ll access crucial data such as the devices used to scan, the time of scans, the location of the scan, etc. 

Read more: Start tracking your QR Code sign-in sheets

4. Edit or change QR Codes

If you create static QR Codes with the free QR Code generator, you cannot use the same QR Code after changing the sign-in sheet. You’d have to create a sign-in sheet QR Code from scratch. 

With dynamic QR Codes, you can edit your QR Codes easily (without any reprint) and add new sections to your sheet without changing the QR Code. 

5. Add customizations

A QR Code sign-in sheet is an integral part of your organizational brand. 

Creating on-brand digital sign-in sheets with QR Codes will boost brand recognition and recall. This is especially true if you’re a real estate business or an event management organization. 

You can experiment with various branding options, such as adding a logo or specific brand colors. 

Best practices of using QR Code sign-in sheet

Now that you know how to create a QR Code sign-in sheet and are aware of the advantages of creating dynamic QR Codes, let’s move ahead. 

Before you start creating your QR Code campaigns, here are some best practices to keep in mind:

Frequently asked questions

1. Can I use a QR Code to sign in?

Yes, you can use a QR Code to let users sign in to your training, event, or physical premises. Users can sign in with a single scan. 

2. Can QR Codes be used to track attendance?

QR Code sign-in sheets are ideal for attendance tracking. You can use them to track and record sign-ins and attendance for various industries, such as schools, training programs, events, and corporate offices. 

3. How do I create a QR Code for a sign-in sheet? 

You can create a QR Code sign-in sheet in four steps: 

1. Copy the link to your survey QR Code
2. Open Uniqode and paste the URL
3. Customize your QR Code
4. Download your QR Code

4. How do I use QR Codes to track attendance in Google Forms?

Google Forms makes attendance tracking effortless. Create a sign-in sheet with Google Forms and paste the URL on the Uniqode dashboard to convert it into a QR Code. Download and deploy it at scale. 

• Author Details

Author Details

Suhotra Roychoudhury

Suhotra is a content marketer who has always been interested in how technology is rapidly changing the modern world. Presently, he is documenting the growth of QR Codes as a solution to bridge the physical and digital worlds. His insights help brands integrate QR Codes into their marketing strategy successfully. You can find more of his work around QR Codes here. When not documenting or writing, he loves photography and cycling.

https://www.uniqode.com/

suhotra.c@beaconstac.com