Effective scheduling is crucial for sealing deals, while missed appointments and double bookings can pose risks. Traditional scheduling methods, which often involve extensive communication and manual entries, are susceptible to errors.
However, scheduling platforms such as Calendly have become efficient solutions to these challenges.
Making a Calendly QR Code simplifies meeting scheduling with a single scan. It offers clients an easy way to add meetings to their calendars and set reminders. Incorporating this into your calendar can boost attendance, improve time management, and enhance efficiency, saving time and resources.
In this article, we’ll describe how you can do this and streamline your calendar management process.
💻 Before you proceed… Sign-up for a 14-day trial on Beaconstac to generate and customize your Calendly QR Codes.
Edit your meeting links anytime, even after you’ve printed or shared them.
1. Make a Calendly booking link
Step 1: Go to the Calendly dashboard
Your calendar gets linked to it as soon as you sign up with Google, Outlook, and Office 365 accounts.
Step 2: Choose an event: “Event type” or “One-off Meeting”
Step 3: Select a date and time to book
Step 4: Add your meeting details
Step 5: Copy your Calendly booking link
Your meeting link is now ready.
2. Go to the Beaconstac dashboard
Step 1: On the Beaconstac dashboard, click “+Create.”
After clicking +CREATE, click QR Code from the dropdown.
Step 2: On the dashboard, select the campaign as “Website”
Step 3: Insert the Calendly booking link in the provided box
Step 4: Customize the Calendly QR Code and add an image
You can change the data patterns, eyes, background, add frames and CTAs, and more.
Step 5: Test the QR Code and download
Your Calendly QR Code for your schedule is now ready. Download it in your required format for printing or sharing digitally.
Static or dynamic: picking the correct QR Code for Calendly booking
If you use a static QR Code for a one-off event, you don’t need tracking and retargeting capabilities. However, one major limitation remains constant—you can’t change the linked content if you make a mistake in your schedule link or if you frequently reschedule your meetings.
For booking meetings on Calendly, a dynamic QR Code is often the better choice. This is because you can update the linked Calendly event type or schedule without needing to create a new QR Code.
1. Customize the QR Code to elevate trust
You can customize your QR Code with a logo and brand colors to enhance your recognizability among end-users and foster better engagement and brand recognition. A strategic customization can lend a professional look to your promotional materials as well, creating a more cohesive brand image as compared to the static QR Codes, which have limited customization options.
2. Edit QR Code destination
You can change the destination URL in Dynamic QR Codes to change the information or URL even after they have been printed.
For example, if you need to change the Calendly meeting link, you can do so without having to create a new QR Code.
3. Track the effectiveness of your meetings and events
You can track data such as the number of scans, the location of scans, and the time of scans. This can provide valuable insights into the effectiveness of your meetings and events and enable people to RSVP to your events and meetings.
4. Retarget people for business
With online retargeting using dynamic QR Codes, you can reach out to people who scanned your QR Code with targeted online advertisements.
With a quick scan, people can access your calendar and book a meeting instantly.
Best practices to make Calendly QR Code
Once you’ve created a Calendly QR Code for managing your calendar, keep some best practices in mind before sharing it with people:
Make a Calendly QR Code for your calendar management on Beaconstac
Creating a Calendly QR Code for your calendar management on Beaconstac is a game-changer. This innovative approach not only simplifies the scheduling process but also elevates the client experience.
Whether you’re a small business owner, a consultant, or a member of a large organization, this solution can save you time, minimize scheduling errors, and offer valuable insights into your meetings and events.
Simply choose your preferred use case, customize it to suit your needs, and generate your QR Code for download. It’s as straightforward as that!
Experience the benefits firsthand by getting started today.
Frequently asked questions
1. Does Calendly have a QR Code?
Yes, Calendly does have a QR Code feature that can be used for scheduling meetings and events. However, Calendly’s QR Codes are static, meaning you can’t update them in real-time or track scans. They have limited data capacity and don’t support online retargeting. Any changes necessitate a new QR Code.
2.How do I create a QR Code for a calendar invite?
Creating a QR Code for a calendar invite using Beaconstac is a straightforward process. Here are the steps:
Log in to Beaconstac and go to the “QR Codes” section on the left panel.
Click “Create QR Code”
Paste the URL of your Calendly booking page or any other calendar invite link, such as Google Calendar
Customize your QR Code as per your preference
Click “Generate” and then “Download” your QR Code
3. How do I share my Calendly link?
Sharing your Calendly link is quite straightforward. Here are the steps:
On your Calendly Home page, find the event that you want to share
At the bottom right of the event tile, select “Share”
Select “Let this link expire after the first booking” if you want the link to expire after it’s used once
Select “Copy Link”
Paste your link into a message and send it to your invitee
From the app homepage, locate the Event Type you’d like to share, tap “Copy single-use link”, and then paste it into an email, text, or other messaging platforms to share with the desired group of people.
Remember, these single-use links expire after 90 days. So, it’s always a good idea to check if your links are still active if they were created a while ago.
Nida is a marketing professional with a flair for storytelling. She expertly combines her analytical skills with her creative talents to craft compelling narratives around QR Codes, helping businesses unlock their full potential. When she’s not busy at work, Nida indulges her love for fiction and unleashes her artistic side as a poet and pastel artist.